To renew a district license, the student must complete at least two courses in an assembly year. The assembly year in Virginia is from April 1 through March 31. To receive credit for courses in the current assembly year, the student must have completed the courses by the time he/she meets with the board during our annual review meetings which usually take place in early April, OR already be attending a class in progress that will be completed before April 30. Exemptions may be granted by the board on a case by case basis. If the course is taken through the District Training Center, the tuition for the course must be paid in full to receive credit.

When considering completed college courses that may be credited from a transcript to the student's Course of Study record, the board will examine the accreditation of the institution, the theological tradition of the institution, academic rigor, and whether the course lines up with the outcomes listed in the Course of Study. Transcript credit will not be granted for the History and Polity course if the course was taken more than 8 years ago. The student will be required to take the current History and Polity course. For all other transcript credit, courses completed more than 10 years ago will be considered on case by case basis. The student may be required to take the current class, or the student may be required to complete additional reading and/or written assignments to receive credit for the class previously completed. The acceptance of course credits is completely at the discretion of the board.