Annual Church and Pastor Reports


The format of the District Assembly and NMI convention is being finalized. Due to COVID we are having to be creative. Thank you for your patience as the District Superintendent, District Advisory Board & the General Superintendent work to finalize this year’s plans for our Celebration.



(Access each form or report by clicking on the report name.)

HOLD ANNUAL ELECTIONS after February 15, 2022, and prior to April 1, 2022. Options: Requests for Cancellation or Postponement must be made to the District Superintendent as a Church Board Action Item.

NAZ ID: Confirm your ability to access your Naz ID (Nazarene account) by logging in at:


ANNUAL PASTORS REPORT WORKSHEET: This document is provided to help you prepare to complete the APR online. ( ***This document is not the official Annual Pastor’s Report.***


(Access each form or report by clicking on the report name.)

APR ONLINE: (use Naz ID to access)  Completing the APR online is REQUIRED by every pastor. In addition, you may print & sign a copy and mail or email a copy to Bill Dillon at This step provides additional verification of the completion of the report.



IN MEMORY OF DECEASED CHURCH MEMBERS: REQUIRED Complete online. Complete the form even if you have no names to report.

NAZARENE SAFE 2022 QUESTIONNAIRE: REQUIRED Complete and return by the deadline.

We need to confirm and certify that all churches (whether organized or not) on the Virginia District are in compliance with the following requirements:

  • A written Minor Protection Policy (MPP) has been approved and adopted by your church board.

  • Your church board and lead pastor are actively overseeing the implementation of your MPP.

  • Required training is conducted and renewed in compliance with your MPP.

  • Background checks are conducted/renewed for all people associated with ministries involving minors.

Refer to the provided “Frequently Asked Questions” (FAQ) if you need additional information.

f you answered “NO” to ANY of the questions on the NazareneSafe 2022 Questionnaire, you are delinquent. Please implement a “Corrective Action Plan” by May 1, 2022. You can contact Pastor Greg Norwood for assistance at For more information, please visit 

Submit your completed NazareneSafe Questionnaire and Corrective Action Plan form by email to Greg Norwood and the DRC at &


DISTRICT JOURNAL UPDATE (CHURCH DIRECTORY): REQUIRED A copy of last year’s District Journal will be emailed to you by March 18, 2022 with instructions on how to update. Please update the version provided and keep the same format. Email your update to Bill Dillon at


PASTOR’S ORAL REPORT: Complete online. Every year a highlight of the District Assembly is to hear the oral report of the pastor. The REQUIRED oral report of the pastor for 2022 will be as follows: We want every pastor to provide a 160-word written (in advance) which you may be asked to share in a one-minute (yes, sixty seconds!) report at the assembly. The report is to be a missional story that focuses on either: (a) a person who has been converted during the last 12 months by accepting Christ as Savior; or (b) tell about a new congregation started through your ministry; or (c) tell about a brand-new outreach ministry you launched during COVID. 

DELEGATE HANDBOOK HIGHLIGHT: Complete online. REQUIRED (Every pastor of every congregation is asked to provide a different 80-120 word written "Handbook Highlight" (topic is at the discretion of the pastor) which will be included in the delegate handbook under the heading of each church. You are free to highlight any area of Church ministry you prefer in the Handbook Highlight).

NMI REPORT: (by your local NMI President please see that this report is completed in a timely fashion) REQUIRED Please complete and return to Robin Hatcher by email at Find more info at the VA NMI Yearly Reports webpage.

DELEGATES FOR DISTRICT NMI CONVENTION: (by your local NMI President please see that this report is completed in a timely fashion) Complete online. REQUIRED

NYI DELEGATE REGISTRATION: Check the webpage for information on convention, convention delegates and other pertinent information.

NOMINATION FOR LAY SERVANT OF THE YEAR: Complete online. REQUIRED Complete the form even if you have no names to report. 

AWARD & RECOGNITION WORKSHEET: Complete online to assist you and us in our preparation for awards & recognitions. REQUIRED

Many items on this checklist can be completed immediately without needing to wait for the deadline. ONLY when all items above are complete, your annual church reporting is complete.  Congratulations!

We in the District Office want to express our gratitude to you and your church for completing and providing all the requested reporting documentation &/or information.


Other Annual Reports Needed

Annual Report of the COTN Minister

If you have ordained elders or district licensed ministers on your staff or if you have retired elders in your church, please make sure that they download the proper report form and return it to Bill Dillon at All elders and district licensed ministers are REQUIRED by Manual to file a yearly report.

NMI President's Year-End Reports

Dear NMI Presidents,


Thank you all so very much for your service to our Lord, your church and Nazarene missions around the world. You are making a difference by encouraging your church to pray, sharing our monthly emphases, informing people of needs like Crisis Care Kits, and so much more.


This year our one-page end of year NMI reports are due the same day as the Pastors’ Reports – April 12, 2021.  After the 11th and final fill-in the blank question (see I told you it was short) there is a place to share stories about how your church has ministered cross-culturally either locally or internationally. It isn’t a required part of the form, but we would love to hear how God is changing lives because of your willingness to invest your time and effort in HIS ministries.


Once all reports are received, the information will be compiled for our district and sent to the General Church. The reports show how the Church of the Nazarene missions are impacting the world. Some incredible ministries are happening because of the Virginia District NMI.


The one-page report is available in several languages, please see below. If you have any questions, please check our Virginia District NMI End-of-Year Checklist. Send your completed forms to me at


Thank you,


Robin Hatcher

VA District NMI Secretary



NMI Presidents' Year End Report - Due by April 12, 2021 REQUIRED
You can submit your Year End Report & Local NMI Council Form by e-mail to Robin Hatcher.


Delegates for NMI Convention - Due by April 12, 2021 REQUIRED

NYI Convention Delegates

Check the webpage for information on convention, convention delegates and other pertinent information